At some point your career you might find yourself sitting on a committee or leading one. This would be an
important opportunity to flex your note taking skills and then showcase your ability to convert these notes into
official meeting minutes. Minutes are one of the ways to keep track of what is discussed at meetings, and
ensure action points are followed through on. Meeting minutes may seem to be insignificant, but are actually
official documents of the company and can be subpoenaed as evidence in a court of law. An essential skill for
any manager is to to know how to write minutes, what should be contained in them (as well as what should not
be contained in them), and how to format them for presentation.
Your task is to create an informal report. You will watch a video of a mock meeting (in the “Watch It” box below)
and create a word document version of the meeting minutes.
Required Sections
Date and Time
Name of attendees
Acceptance or corrections to previous meeting minutes
Actions to be taken including the next steps
The person assigned to each action
Checkpoint on tasks/progress
The voting outcomes (if there are any)
Watch It
This meeting meeting took place on January 28th, 2016, at 3pm. The participant’s names are Sarah, Eleanor,
and Julie. Click here to read a transcript of this video.
https://lianza.org.nz/5-minutes-taking-minutes
Sample Solution
