For this assignment you will examine a case study and craft an executive summary describing how deploying Microsoft applications and productivity solutions will address a company’s IT and organizational needs.
To complete this assignment:
Listing the weaknesses in the company’s IT infrastructure and technological work flow
Identifying goals and objectives that need strong technology backing them
Brainstorming possible solutions, drawing on your experiences with Microsoft applications in this class, your prior work experience, individual research, and what you learned about other Microsoft applications in Discussion Board #2
One good exercise is to imagine what your life would be like if you worked at this company. What aspects would frustrate you? Hinder your productivity? Above all, how would you fix this situation? For example, the administrative staff needs to be able to collaborate on documents across multiple locations. There are a couple of ways to solve this with Microsoft products, which one would you recommend and why? Will those applications address other problems?
After you have analyzed the situation and organized your thoughts, craft your executive summary.
Your summary should:
Clearly explain to the board how adopting Office 365 and other Microsoft products will address current issues in the IT infrastructure and advance the company’s goals
Outline the specific software applications that will be deployed
Draw specific connections between application functionality and individual objectives/goals
Emphasize the benefits of your proposed solution
Use proper grammar and spelling
Be at least 400 words (or more) so as to thoroughly address the topic with an appropriate level of detail
Photo by Murray Foubister via Flickr
BUSINESS PROFILE – LARK RESORTS
Lark Resorts, a timeshare company based out of Colorado, has two separate properties in the state that feature year-round access to a variety of outdoor activities and pursuits.
Between two properties at Vail and Telluride, the company manages over 200 luxury condominiums with a mix of furnished and unfurnished, and four different floor plans available. The facilities each have multiple restaurants and cafes, pools, retail storefronts, exercise facilities, business centers, and communal spaces for activities and meetings.
Lark Resorts is poised to expand into both Alaska and California with new facilities that mirror their properties in Colorado. Facing the increased challenge of multiple locations and the accompanying increase in personnel, leadership has decided they would like to streamline their current IT infrastructure to facilitate communication and productivity across the company.
Currently, employees use a wide range of Microsoft Office versions (2003 – 2010) and a small minority use Google Apps. A few employees are also using personal computers that have varying licenses, security, and features. The company stores documents on a central file server with no versioning capability, with some employees storing information locally on their own systems or in personal cloud storage like Dropbox. When employees need to collaborate on a document or project, they usually email it back and forth.
In addition to the above inefficiencies, stakeholders across the company have specific goals that will require a robust IT infrastructure to achieve. Some of these are:
Board of Directors
Expand the company with two new locations in different states
Accurate information for framing business decisions including:
Consistent quality standards and experience across the company and all locations
Meeting with clients around the world at any time
Dynamic, current presentation materials accessible anywhere, anytime
Easy system for client purchases/sign up
Clear, up-to-date print and web materials explaining all aspects of timeshare ownership
Creating of mailings, catalogs and other materials on an ad hoc basis
Easy collaboration on documents across locations
Simple system for client registrations, cancellations, and trades
Safe, secure cloud storage
A stable version control system (VCS) for company documents
Access to the latest company information and analytics
Real-time booking and cancellation data
Ability to effectively track, coordinate and communicate with the cleaning and maintenance staff
Up-to date client information
Accurate inventories (for instance furnished vs. unfurnished condos)