The project team reporting structure facilitates the coordination and implementation of the project activities. Coming up with an environment that fosters healthy interactions among the team members with minimum overlaps, disruptions, and conflicts is the main role and aim of the team. An effective reporting structure is one that facilitates smooth communication from one level to the other and in so doing reduce confusion and uncertainty throughout the project implementation. The structure defines relationships among members of the project management as well as with the external environment.
The Executive Management reviews the list of measures identified and their compliances with the organizational goals. This is the team that approves the project plan for implementation and facilitates input to finance. They review quantitative process as well as the product quality plan. Once the project is complete, they coordinate termination process and evaluate whether the project is successful and adhered to the budget.
The project management team has a major responsibility of reporting the project status directly to the management team. They review documents generated in the project phase and prepare a project plan related to relocation of the current disaster recovery data center. The team ensures that all efforts adhere to delivering the schedule. They are to liaise with all departments and stakeholders such as the finance, legal, procurement, and information teams in implementing the project. The project management team engages in defining and organizing responsibilities of the personnel and overseeing the implementation of all the quality systems procedures documented for the project.
All members that constitute the project team operate under the project manager, and report to him/her directly. Such kind of a simplified reporting structure is likely to a great extent reduce potential for conflicting demands. In addition, it saves team member’s time and results in fewer lines of communication thus facilitating faster decision making. Team members adhere to standards and conventions during implementation of the project. Among the activities that will be carried out include the migration of data, build application servers, moving copies of the entire production Oracle application systems to the vendor’s offsite, and developing the infrastructure. In addition, team members are to clarify, resolve, and report issues and progress to the project manager.
The project reporting structure is presented in the figure below:
An effective project team reporting structure develops a shared sense of identity among project members resulting in stronger commitment to one another and to the project success. It promotes productivity and efficiency as more time is devoted to implementation.